Privacy policy
Preamble
The General Data Protection Regulation (GDPR) came into force on 25 May 2018. This has implications for how Stamford Civic Society (the Society) handles your data and how we communicate with you. The Society has always taken all reasonable steps to ensure that data held about its members is treated confidentially. However, the introduction of the GDPR means that you have to be told in detail how the Society handles your personal data and how we communicate with you. Although the GDPR comes from the European Union the British Government has confirmed that the rules will not be affected by the withdrawal of the UK from the EU.
Personal Data
In this context personal data is any information about you which allows us to identify and communicate with you.
The Society keeps the following personal data about you:
• Your name and title.
• Your postal address.
• Your telephone number and/or mobile telephone number where you have provided one.
• Your email address where you have provided one.
• Details of membership subscriptions you have paid.
• Details of any Standing Order you may have signed.
• Details of any Gift Aid authorities you may have signed.
• Details of any events you may have attended and payments you have made in this regard.
• In addition we may have retained emails or letters you have sent us to book events or to ask questions about the Society and its activities.
Your personal data is stored on electronic equipment and/or hard copy used by members of the Committee on a need to know basis. That means information is usually only held by the Chairman, the Secretary and the Treasurer. Some of our records, such as membership forms and Gift Aid authorities, are held in paper format by the Secretary and Treasurer. All personal data is stored securely and is regularly updated and backed up.
We keep the information for as long as we deem necessary within the remit of the legislation. Membership details and Gift Aid authorities will be retained for as long as you are a member. We may also need to keep financial information for a period of six financial years after the end of the financial year in which the transaction occurred so that we can respond to any enquiries from HMRC about our income or applications for Gift Aid.
We only use the information we keep to help us administer the functions of a membership based organisation and to notify members of our latest news, activities and events. We may occasionally tell you about events organised by others that we think may be of interest to members but we will not pass on your information to any third party without your permission.
Your Rights
You have the right to ask us to tell you what information we hold about you at any time. You can do this by writing to our Secretary at his/her postal address or by emailing us at [email protected].
You also have the right at any time to correct any information we hold about you which is incorrect or out of date.
You have the right to cancel your membership at any time and ask for your details to be removed from our records. Please note that we may need to keep details of payments you have made to us even after your membership ends as explained above.
How we will contact you
When you join the Society we add your name to our mailing lists and then keep you informed about the Society’s events and activities. We will occasionally contact you about your membership of the Society and will remind you when your subscription is due.
We will tell you about civic society related events organised by other organisations and other civic societies in the area. We will use our judgement and discretion to decide which events not organised by us we decide to tell you about.
We will usually only contact you by email (preferred) or by post. People who have provided us with an email address will receive information from us more frequently than those who have only provided us with a postal address. The reason for this is based primarily on the costs of printing and postage but can also be due to the fact that we sometimes receive information from others at very short notice and there may not be time to issue postal communication to members.
Very rarely we may need to contact you by telephone but this would usually only be to let you know about late changes to our events where an email or letter may not reach you in time.
This policy was updated on 25 May 2018 to comply with the EU General Data Protection Regulation
Cookie Policy
Our website uses cookies. By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy. Cookies are small text files placed on a user’'s computer, which can collect data about how you use this website. Most website operators place cookies on the browser or hard drive of their user’s computer. Cookies can be used by web servers to keep track of users as they navigate different pages on a website, and to remember users returning to a website.
Cookies do not contain any information that personally identifies you. However, information that we store about you may be linked, by us, to the information stored in and obtained from cookies. The cookies used on this website include those which are strictly necessary cookies for access and navigation, cookies that track usage (performance cookies) and cookies that remember your choices (functionality cookies).
We may use the information we obtain from your use of our cookies for the following purposes:
We ensure that any company that works with us and collects personal data complies with strict GDPR data protection standards. If you have any more questions, please do contact us and we’ll be happy to help.
In particular, we use Google Analytics to help us to understand how our visitors navigate to and through our website, how long visitors spend on each page and how often they return to visit our website. Google Analytics also helps us track the effectiveness of our digital marketing and social media campaigns.
Google’s GDPR compliant Privacy Policy, which contains information on cookies, can be found here.
Blocking cookies
Most browsers allow you to refuse to accept cookies. This may stop some website functionality from working.
The General Data Protection Regulation (GDPR) came into force on 25 May 2018. This has implications for how Stamford Civic Society (the Society) handles your data and how we communicate with you. The Society has always taken all reasonable steps to ensure that data held about its members is treated confidentially. However, the introduction of the GDPR means that you have to be told in detail how the Society handles your personal data and how we communicate with you. Although the GDPR comes from the European Union the British Government has confirmed that the rules will not be affected by the withdrawal of the UK from the EU.
Personal Data
In this context personal data is any information about you which allows us to identify and communicate with you.
The Society keeps the following personal data about you:
• Your name and title.
• Your postal address.
• Your telephone number and/or mobile telephone number where you have provided one.
• Your email address where you have provided one.
• Details of membership subscriptions you have paid.
• Details of any Standing Order you may have signed.
• Details of any Gift Aid authorities you may have signed.
• Details of any events you may have attended and payments you have made in this regard.
• In addition we may have retained emails or letters you have sent us to book events or to ask questions about the Society and its activities.
Your personal data is stored on electronic equipment and/or hard copy used by members of the Committee on a need to know basis. That means information is usually only held by the Chairman, the Secretary and the Treasurer. Some of our records, such as membership forms and Gift Aid authorities, are held in paper format by the Secretary and Treasurer. All personal data is stored securely and is regularly updated and backed up.
We keep the information for as long as we deem necessary within the remit of the legislation. Membership details and Gift Aid authorities will be retained for as long as you are a member. We may also need to keep financial information for a period of six financial years after the end of the financial year in which the transaction occurred so that we can respond to any enquiries from HMRC about our income or applications for Gift Aid.
We only use the information we keep to help us administer the functions of a membership based organisation and to notify members of our latest news, activities and events. We may occasionally tell you about events organised by others that we think may be of interest to members but we will not pass on your information to any third party without your permission.
Your Rights
You have the right to ask us to tell you what information we hold about you at any time. You can do this by writing to our Secretary at his/her postal address or by emailing us at [email protected].
You also have the right at any time to correct any information we hold about you which is incorrect or out of date.
You have the right to cancel your membership at any time and ask for your details to be removed from our records. Please note that we may need to keep details of payments you have made to us even after your membership ends as explained above.
How we will contact you
When you join the Society we add your name to our mailing lists and then keep you informed about the Society’s events and activities. We will occasionally contact you about your membership of the Society and will remind you when your subscription is due.
We will tell you about civic society related events organised by other organisations and other civic societies in the area. We will use our judgement and discretion to decide which events not organised by us we decide to tell you about.
We will usually only contact you by email (preferred) or by post. People who have provided us with an email address will receive information from us more frequently than those who have only provided us with a postal address. The reason for this is based primarily on the costs of printing and postage but can also be due to the fact that we sometimes receive information from others at very short notice and there may not be time to issue postal communication to members.
Very rarely we may need to contact you by telephone but this would usually only be to let you know about late changes to our events where an email or letter may not reach you in time.
This policy was updated on 25 May 2018 to comply with the EU General Data Protection Regulation
Cookie Policy
Our website uses cookies. By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy. Cookies are small text files placed on a user’'s computer, which can collect data about how you use this website. Most website operators place cookies on the browser or hard drive of their user’s computer. Cookies can be used by web servers to keep track of users as they navigate different pages on a website, and to remember users returning to a website.
Cookies do not contain any information that personally identifies you. However, information that we store about you may be linked, by us, to the information stored in and obtained from cookies. The cookies used on this website include those which are strictly necessary cookies for access and navigation, cookies that track usage (performance cookies) and cookies that remember your choices (functionality cookies).
We may use the information we obtain from your use of our cookies for the following purposes:
- to recognise your computer when it is used to visit our website again at a future date,
- to track your usage of our website,
- to improve our website’s usability,
- to analyse the use of our website - such as how many people visit us each day, and which pages are most popular, or
- in the administration of our website.
We ensure that any company that works with us and collects personal data complies with strict GDPR data protection standards. If you have any more questions, please do contact us and we’ll be happy to help.
In particular, we use Google Analytics to help us to understand how our visitors navigate to and through our website, how long visitors spend on each page and how often they return to visit our website. Google Analytics also helps us track the effectiveness of our digital marketing and social media campaigns.
Google’s GDPR compliant Privacy Policy, which contains information on cookies, can be found here.
Blocking cookies
Most browsers allow you to refuse to accept cookies. This may stop some website functionality from working.
- In Internet Explorer 11 you can refuse all cookies by clicking “Tools”, “Internet Options”, select the “Privacy” tab and, locate “Advanced” under Settings and choose if you want to allow, block or be promoted for first and third-party cookies.
- In Microsoft Edge click on the three dots icon in the top right-hand corner and select “Settings”. Locate “View advanced settings”. In the “Cookies” section you will find a drop-down menu where you can select “Block only third-party cookies” or “Block all cookies”. You will then have to re-start Microsoft Edge.
- In Firefox you can block all cookies by clicking “Tools”, “Options”, and unchecking “Accept cookies from sites” in the “Privacy” box.
- In Google Chrome you can adjust your cookie permissions by clicking on the three dots icon in the top right-hand corner of your browser screen, selecting “Settings” from near the bottom of the drop-down list, then clicking on “Advanced” near the bottom. This should open options. In the “Privacy” section, click “Content Settings” and disable cookies by selecting “Block site from setting any data”. Click “Done” to save your preferences.
